Delivered by QPES, acting on behalf of OpenText.
QPES is an experienced OpenText partner and authorized reseller with a track record of delivering scalable, secure, and compliant solutions across multiple industries and geographies.
Executive to executive. A genuine exchange between leaders navigating scale.
Andreas Heyde, Senior IT Project Manager at KRAMSKI, explains how intelligent automation from OpenText™ Vendor Invoice Management for SAP® Solutions helps the company streamline back-office processes and drive growth.
At KRAMSKI, we’ve been creating precision-engineered components for over 45 years. Our stamping and injection molding technology allows us to produce parts within manufacturing tolerances as fine as a thousandth of a millimeter. Our products play a crucial role in wide range of industrial applications, such as automotive, healthcare, and electronics sectors. Our commitment to quality is one of our key differentiators, ensuring that customers across Europe and around the world can rely on our products.
Challenges of growth
As we grew, the demand at our back office also increased. To stay efficient and agile, we looked for ways to streamline our document-driven processes – including Invoice-to-Pay (I2P), Procure-to-Pay (P2P), and Order-to-Cash (O2C). This allowed us to reduce manual effort, support our teams, and continuously optimize our operations.
Transformation opportunity
The transformation project would see more than 1,000 processes redesigned to take advantage of the latest capabilities of SAP S/4HANA. It was the perfect opportunity to reimagine our back-office workflows.
One hand to shake
We were looking for a single vendor that could cover all our automation needs, including I2P, P2P, and O2C. When we assessed the market, only one company met our requirements: OpenText.
We’d already enjoyed many years of success with OpenText, using their archiving solution to securely store copies of invoices for regulatory compliance. Our positive experiences with OpenText, combined with the comprehensive solution they offered, gave us full confidence that they were the right partner.
Effective partnership
We worked side-by-side with OpenText Professional Services throughout the implementation project. Since the OpenText deployment ran alongside our SAP S/4HANA rollout, there were often time pressures. Whenever challenges arose, support from OpenText Professional Services helped us keep both projects moving forward.
The new solution includes OpenText Core Capture for SAP® Solutions, which leverages continuous machine learning to automatically and accurately extract data from both paper and electronic invoices. OpenText Vendor Invoice Management for SAP Solutions brings this information seamlessly into SAP S/4HANA, and applies intelligent workflows to drive forward the validation, routing, and approval processes. Finally, OpenText Core Archive for SAP Solutions is used to securely retain copies of all records.
Streamlined processes
Today, OpenText Vendor Invoice Management for SAP Solutions is an integral part of our SAP S/4HANA implementation — and virtually transparent to our end users. Behind the scenes, however, the solution is making a significant impact.
By leveraging intelligent automation from OpenText, we have eliminated many of the manual tasks that consumed so much time for our back-office team. We’ve even automated the invoice review and approval process, enabling our employees to handle a growing volume of invoices with ease.
At KRAMSKI, quality is non-negotiable. And by partnering with OpenText, we’re achieving even higher levels of quality and efficiency in our back-office processes.
This collaboration highlights QPES’s proven expertise in delivering OpenText and SAP projects end-to-end, helping enterprise customers achieve measurable results through intelligent automation.
Lucerne, Switzerland – September 4, 2025 – QPES AG, a pan-European, cross-business unit OpenText Partner in enterprise information management, proudly announces the availability of next-generation HR-Migration Tools. Purpose-built to simplify and accelerate HR digital transformation, the QPES HR-Migration tools empower enterprises to seamlessly transition legacy HR documentation into SAP SuccessFactors with direct integration into OpenText Core and Extended ECM for SuccessFactors.
Bridging the Gap Between Legacy HR and the Cloud
The QPES HR-Migration tools have been designed to handle the entire spectrum of HR-related documentation:
- Paper-based personnel files through scanning and intelligent classification
- Non-classified, file server stored digitized personnel files
- Legacy digital personnel file system migration
Equipped with built-in intelligence, the tools automatically assign and classify documents into the correct digital personnel file within OpenText Core and Extended ECM for SuccessFactors. This ensures that historical HR data is not only securely preserved but instantly accessible within the native SAP SuccessFactors environment.
Accelerating HR Modernization
By using the QPES HR-Migration Tools, enterprises can:
- Reduce complexity and risk during HR digital transformation projects
- Accelerate modernization timelines by automating and streamlining migration efforts
- Ensure compliance and continuity, with all employee records retained and auditable
- Deliver instant availability of complete personnel files within SAP SuccessFactors
This unique capability enables organizations to confidently transition from fragmented HR systems to a modern, cloud-based environment while ensuring no loss of critical data.
Meet us and learn moreLucerne, Switzerland – September 2, 2025 – QPES AG, a pan-European, cross-business unit OpenText Partner and trusted leader in enterprise information management, proudly announces the go-live of one of the most comprehensive OpenText Vendor Invoice Management (VIM) implementations to date.
The project included not only invoice process automation, but also the processing of order confirmations, exit visas, and entry certificates as much as the deployment of a secure SAP S/4HANA Private Cloud integrated enterprise document archive, representing one of the most demanding VIM project ever delivered.
Setting a New Benchmark in Complexity and Scale
This large-scale implementation goes beyond invoice processing to cover the full lifecycle of financial and operational documents, ensuring compliance, transparency, and efficiency hypercare across the enterprise. By connecting VIM with SAP, QPES on behalf of OpenText delivered a solution designed to support business-critical operations at scale.
Go-Live and Hypercare – Smooth Transition to OpenText Application Managed Services
With the system officially launched on September 2, 2025, QPES is now providing support during the initial weeks of operation. This phase ensures process stabilization, user adoption, and the fine-tuning of system performance.
Following hypercare, the solution will be formally handed over to QPES on behalf of OpenText’s Application Management Services (AMS) team, ensuring continuity, long-term reliability, and expert-managed support directly from the software vendor and its trusted partner.
Demonstrating Maturity as a consulting, reselling. BPO and OEM OpenText Partner
As a trusted Partner, QPES has once again proven its ability to deliver mission-critical, end-to-end OpenText solutions, reinforcing its reputation for quality, reliability, and execution excellence. This successful go-live demonstrates the company’s maturity in handling complex VIM, document management, and SAP integration projects, and its commitment to supporting clients throughout the full project lifecycle.
“This solution launch is a milestone not only for our client but also for QPES as a proven and long-term Partner to OpenText. Our team has demonstrated flexibility and expertise in delivering one of the most challenging projects of its kind, ensuring an efficient path now toward long-term Application Managed Services on behalf of
OpenText“, said Philipp Sander, Speaker of the Executive Board at QPES AG.
QPES AG, a long-standing OpenText delivery and service partner, is proud to announce that it has been officially appointed as an OpenText Reseller, further expanding its footprint and capabilities across Europe, the Middle East, and Africa (EMEA). This milestone positions QPES not only as one of the most comprehensive OpenText consulting and integration partners globally, but now also as a direct channel for OpenText software solutions, cloud services, and strategic advisory.
With more than 280 OpenText projects delivered, 80+ consultants across 12 countries, and over 400 years of accumulated product experience, QPES has already established itself as a trusted partner for enterprise content and process management solutions. Becoming an official OpenText Reseller allows QPES to go even further — offering customers a seamless “one-stop-shop” from software licensing and project scoping, to implementation, cloud hosting, and ongoing support.
SAP Archiving and Move to Cloud project at a global packaging company
Implementation Support for SAP BTP Partner / Professional Services Support for SAP BTP Partner
OpenText ECS Partnership with Axians in Austria and Poland
Global Information Management Advisory Firm Cooperation
Archiving and Invoice to Pay project at a German crafts association
SuccessFactors integrated Digital Personnel File project at a global logistics company